Ten areas churches should consider tracking:

  1. Every household in the church. A household might be one person or a family. Tracking things like birthdays, anniversaries, births, deaths, and the age, grade, and birthdays of children are an important part of caring for your congregation. In general, people will feel cared for and valued when we know their names, their family, and important events in their life.
  2. Spiritually significant events. It’s important for us to know when a person has made a commitment to Christ, if they have been baptized, and if they are church members. We should all track the 3-5 areas of spiritual growth depending on our church structure and goals.
  3. Life Significant Events. Celebrating and grieving with people is important when ministering to people. Births, deaths, graduations, and marriages are life significant events.Hand drawing empty diagram
  4. Ministry attendance and involvement. How many people in your church attend small groups, Sunday school, or Bible studies? Which kids are involved in your children’s ministry and how many are disconnected? Youth? How many people serve in an area of ministry? We can use this data to reach out to people who haven’t gotten connect, but only if we know who is and isn’t connected.
  5. Spiritual gifts, service involvement and desires in the area of involvement. I wonder what would happen if we had a better bead on people’s spiritual gifts and talents. How had God equipped your people to serve or what are their service preferences?
  6. Spiritual Growth and Maturity. This is probably the most difficult area to track and likely impossible to do through any kind of a system. However, it might be possible to help people track their own spiritual growth and maturity. A great tool might be a list of questions. Here are some examples: Do you feel like you have grown in your love for God this year and if so how? Do you regularly spend time in God’s word and prayer? If so, what are some things that God has taught you and how are you implementing them.
  7. Congregational Needs. How many of us consciously keep track of single parents, widows, shut ins, and fatherless or motherless kids? Needs that we can possibly track: health needs, financial needs, family specific needs, prayer requests (see next item), other.
  8. Prayer Requests and Answers to Prayer. Prayer chains often get a bad rap and for good reason, but there is great value in knowing how to pray for people. If we establish some great guidelines on prayer requests, tracking prayer requests and answers to prayer can be of huge benefit. After all, prayer is something everyone can do. Establish guidelines on the kind of prayer requests the church will emphasize and then track them. Let people know when a prayer request has been answered and then celebrate!
  9. Giving. There are practical reasons to track giving. Fluctuations in giving might indicate growth if giving is going up or that something is wrong if giving is going down. Giving data we should track: Overall giving, total monthly giving and expenses, budgeted expenses versus actual expenditures, the number of giving units in the church, the amount of digital (online) giving, average giving per person, and balance sheets.
  10. People who leave the church. Now why we would want to track people who leave the church. The spiritual reason has to do with the shepherds responsibility to go after lost sheep. Keeping tabs on why people leave also helps us to know when something has gone wrong either in a persons life or in the church.
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